Zoom Integration

Melon LMS let you create Zoom meetings from within the web application. For this purpose you need to have a Pro or Business account with Zoom.

Creating a webinar

1. Login with your Melon LMS account and create a new training by filling in both Training name and Training code fields and clicking 'Create' from the toolbar:

   

2. Create a new schedule by clicking 'New Schedule' form the toolbar and picking the desired start and end dates. Then click 'Run' from the toolbar:

   

3. Assign the participants by clicking the plus sign under the 'Assinged Users' section and selecting the appropriate users:

   

4. Create a new webinar by clicking the plus sign under the 'Webinars' section. A popup asking to auto create a webinar training material will appear. Click 'yes' in it.

   

5. Select the appropriate start and end dates for the webinar and click 'Create'

   

Installation

1. The first time you create a webinar, you'll be asked to login to Zoom.

   

2. Authorize the application to be able to create meetings on your behalf, read information about your meetings and your profile data.

   

3. Once you authorize the app, you'll be redirected back to the Melon LMS app. You can start the Zoom meeting when you want by pressing the 'Launch' button.

   

Uninstallation

1. Login into your Zoom Account and navigate to the Zoom App Marketplace.
2. Click Manage > Installed apps or search for the Melon LMS app.
3. Click the Melon LMS app
4. Click Uninstall

Join participant

1. To test a participant's join URL, you first need to create a user with trainee permission. Go to Users module form the menu on the left, click New in the toolbar and fill-in required fields: Names, email (note that this will be the email that user will receive notifications for webinar), account name, password. Set status of user to 'Active' and in permissions' list select 'Trainee':

   

2. Assign the newly created user to a schedule with a webinar by clicking the plus sign under 'Assigned trainings', finding the appropriate training and its schedule in the list and clicking 'Assign' in the toolbar.:

   

3. To join the webinar with the newly created 'Trainee' user, first start the meeting. While still being logged-in as an administrator, go to the webinar and click 'Launch' from the toolbar and start the meeting in the Zoom client. After that switch to a new browser and login with the user account with 'Trainee' permission. You should see the training for the webinar. Click on it, find the webinar material and you should see a 'Join' button that should join the participant to the Zoom meeting by clicking on it:

   

Email notification

1. To test the email notification functionality, first ensure that all users have valid email addresses. Open the webinar settings page, find the Invite text section, fill-in desired text and click 'Update' in the toolbar:

   

2. Then select the desired participant and click 'Send invitation' from the toolbar. An email with vCalendar attachment will be sent to the participant. Note that the email text could contain special placeholders like <%INVITATION_LINK%>, which is a link to the training in the Melon Learning system:

   

Upload meeting recording

1. If you've enabled the recording option for the meeting session in the Zoom client, once the webinar is over the Zoom client will offer to save the video file locally. Save it on your computer, for instance in Documents folder, then open the Webinar settings page and click the 'Upload video' menu in the toolbar. Browse to the saved Zoom meeting video file and click 'Upload' in the toolbar:

   

2. A backend process will start processing the file and once completed, your webinar session will be uploaded in the system and can be viewed by participants assigned to the webinar:

   

Additional help

You can find additional help on how to use Melon LMS at our tutorials page